Editing Solutions to E-mail Troubles

Loads of things can cause e mail troubles leading to your e-mail no longer working the way it was designed and definitely not in the manner you would like your e mail to operate. The good news is, in most cases there are rather simple email solutions to e-mail issues. Here are e-mail solutions to try when dealing with e mail issues. Update E-mail Application Be sure you have the most recent version of your e-mail client (program). You might have to upgrade to repair the e-mail trouble, plus you will avoid many future issues by being up-to-date. Multiple Devices Email could cause complications should you use more than one device to read your mail. When you have one device set to delete the e-mail on a server when it downloads the e-mail, then those email messages will not be available whenever you attempt to access from another device. Setting it so that your messages are not deleted from the server has its own issues. In the event you do that and then switch to another device it will get all the messages as new messages including ones you have read and put in the trash on that other device. The very best solution in this case is to identify one device as your primary one (usually a computer) and so when it downloads e-mail those email messages are deleted from the server. You'll be able to use other devices to access e-mail, but they will only have access to those received since the last time the primary device accessed e-mail. This allows you to check email while on the road, yet those email will still be available on your primary device later. When your email is by way of a Microsoft Exchange server using Outlook (or something similar) this problem is resolved. This kind of email retains everything on the server and monitors what's been read, responded to and deleted and so it does not matter how many devices you use to access your e-mail. Each time the device accesses your email account it updates that device to match all of the others. Unable to Send Email One more frequent e-mail problem is that you can not send a message even when there isn't a connection problem. You try to send e-mail, but find that it continues to remain in your outbox. Typically this is a software difficulty, the result of otherwise unapparent damage or corruption to one or more email messages. To handle this problem, first copy any unsent messages as text. Next save them on the computer's hard disk or a back-up storage medium. After all messages have been saved, highlight all the messages in your outbox and click on "delete" or "clear". After clearing your outbox, start over. Close and restart your email client. Then just copy unsent messages from the text files, paste them into new email messages and resend. Missing Attachment A fourth prevalent problem is that the email is missing an attachment or perhaps the attachment won't open. A very handy feature of email is the ability to receive and send attachments. At the same time, attachments can be real hassles. A typical aggrivation is to receive an email message that refers to an attachment, but then discover there's nothing there. Usually the best solution is to request that the email sender try once more, since it is commonplace for the writer to refer to an attachment, but then forget to attach it. Even when this isn't the issue, your request might prompt the sender to re-think the attachment's format before transmitting yet again. If the trouble continues, consider asking the sender to paste the contents inside an e-mail message and try again. This will disrupt formatting, but can be an effective way to avoid attachment issues. If you see a message that the attachment has been deleted, it may be that your anti-virus application has identified a virus, and you're better off without it anyway. But if you find that all attachments are accidentally being deleted, view your mail properties. If a box is checked that blocks all attachments, remove the check mark so as to receive attachments. If you then receive a message from an unknown person, or if the message or attachment appears suspicious, delete the message without opening the attachment. One other difficulty is to see that an attachment has been transferred, but find that you can't seem to open it. The causes (and thus the solutions) differ. In some cases, the problem actually is that the computer software employed by the email sender does not match that of the recipient. Like a missing attachment, an easy fix is to request the sender to copy and paste the contents of the attachment within a follow up email message. Even if formatting is disrupted, you can still get the gist of the information. You can also use your own copying and pasting process to reformat the contents, if that is important. An additional method is to save the document to your hard drive, and then open the software program that was used initially to create it. After this program is in use, your computer may be able to recognize what had been the attachment, and open it. If you do not have the appropriate software program loaded on your computer, you may be able to download it from the Internet. Download Issues One final common e mail problem is that you have too much incoming mail or can not download what you have. If you are getting large volumes of e-mail, you may well be vulnerable to a number of problems. A lot of Internet providers place limits on the volume of storage provided to each user (although many have greatly increased storage limits). If a pre-set limit is reached (perhaps because you have gone too long without downloading your e-mail, or have been overloaded by Unsolicited mail or a virus induced deluge of emails), additional mail messages will likely be bounced back to those who sent them. Of course the direct approach is to download your mail and then weed it out, but a better move may be to access your e-mail account via Web mail. That way you can see a listing of all messages and quickly delete any that do not appear to be of interest. The end result is the same, but this step can help to save a great deal of downloading time. It also adds an extra measure of virus protection. Since you are deleting messages from your ISP's server before they ever have a chance to infect your computer, it's like killing mosquitoes before they bite you - instead of later. In the event that you do not have a Web mail account, it's easy to get one. Go to a provider like Yahoo (www.yahoo.com) and register. Then when you go to the site and enter you e-mail address and password, you will see a listing of all incoming email, which you can read and then retain for downloading, or delete, as you desire. Another similar problem may be caused by uncommonly large messages. In the worst cases, you may find yourself unable to receive other mail, because the connection with the server where your messages are stored is cut off whenever a time limit has been reached. The employment of Web mail may also have the desired effect here. Just log on to the third-party site, peruse the list of messages in your mailbox, and choose the one that is the largest (most Web mail programs automatically list the size of each message). If the message seems of possible interest, open and read it, and then delete it. Or if it is clearly junk e-mail or something in which you have no interest, you can delete the message without even bothering to read it. After you have removed the offending message, your other incoming mail will no longer be blocked. In the event that you do not have Web mail, an option is to call your Internet provider and ask for help. Once a customer support representative removes the offending message from the ISP's server, you can then download all remaining messages. Also remember that keeping excessive e mail can be an organizational problem, if not a technical one. Take a moment to delete e-mail that does not need to be preserved for future reference. Allowing too many messages to accumulate wastes storage space and also makes it more difficult to locate significant messages when you need to refer to them. For messages that merit retention, create a series of folders so that they can be readily located, and so that your inbox is not going to become too full. [http://computerstuff.biz/ url]

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